KIBA RENTALS
TERMS AND CONDITIONS OF HIRE

1. INSURANCE OPTIONS
The rental agreement must record whether the hire is covered by KIBA Rentals’ Standard Insurance or the
Hirer’s own insurance. The Hirer’s own insurance may be used only with KIBA Rentals’ written acceptance.

2. KIBA RENTALS’ STANDARD INSURANCE
Where KIBA Rentals’ Standard Insurance applies, the Hirer is liable for a minimum excess of R6,000 per claim.
The applicable excess must be recorded in the rental agreement before the hire commences.
In the event of theft without recovery or total write-off, the contribution in clause 4 applies instead of the
standard excess.

3. STANDARD INSURANCE EXCLUSIONS
KIBA Rentals’ Standard Insurance does not cover loss or damage occurring while the driver is under the
influence of alcohol or other central nervous system stimulants, driving recklessly, or failing to obey the rules of the road. Damage to glass, windows, tyres and rims is excluded. The Hirer remains liable for loss or damage excluded
from cover.

4. THEFT OR TOTAL WRITE-OFF – KIBA RENTALS’ INSURANCE
Where KIBA Rentals’ Standard Insurance applies, the Hirer shall, in the event of theft without recovery or total write-off, pay a contribution equal to 15% of the cost of a new replacement vehicle of the same make, model and specification, or the nearest equivalent available.
This contribution replaces the standard insurance excess.

5. THEFT OR TOTAL WRITE-OFF – HIRER’S OWN INSURANCE
Where the Hirer provides its own insurance, KIBA Rentals’ standard excess and the 15% contribution in clause 4 do not apply. In the event of theft without recovery or total write-off, the Hirer shall be liable for the reasonable cost of
purchasing a new replacement vehicle of the same make, model and specification, or the nearest equivalent available, irrespective of the hired vehicle’s age or mileage.
Insurance proceeds received by KIBA Rentals for the same loss shall be credited against this replacement cost. Any shortfall remains payable by the Hirer, regardless of the insurer’s valuation or settlement basis.
Any salvage value received or retained by KIBA Rentals shall also be credited. No amount shall be recovered twice. VAT shall be accounted for according to KIBA Rentals’ actual entitlement to recover input VAT.
Before the hire commences, the Hirer must provide written confirmation from its insurer or authorised broker identifying the cover applicable to the hired vehicle, the insured amount, settlement basis, excesses and whether this new replacement obligation is covered.
Acceptance of the Hirer’s insurance does not release the Hirer from its obligations under this agreement.

6. ACCIDENT-RELATED COSTS
In the event of an accident, the Hirer shall be liable for towing, storage and vehicle release charges, together with water damage and damage to the vehicle’s undercarriage, to the extent that these amounts are not recovered under the applicable insurance.

7. LOSS OF RENTAL INCOME
In the event of an accident, theft or write-off, the Hirer shall be liable for KIBA Rentals’ reasonable,
substantiated loss of rental income, calculated using the daily rental rate specified in the rental agreement, after deducting costs saved and amounts recovered for the same loss.
For repairable damage, the period runs until repairs are completed and the vehicle is returned to service. For theft or total write-off, it runs until the insurance claim is concluded and settlement is received.
KIBA Rentals shall take reasonable steps to minimise the loss. No amount shall be recovered twice.

8. PERIOD OF RESPONSIBILITY
Subject to the applicable insurance provisions, the vehicle remains at the Hirer’s risk from the date and time it is delivered to or collected by the Hirer until it is returned to KIBA Rentals’ depot or collected by an authorised KIBA Rentals staff member.

9. VEHICLE CONDITION
The Hirer undertakes to return the vehicle in the same condition in which it was received, allowing for fair wear and tear. KIBA Rentals photographs the vehicle at each sign-out to record its condition.

10. DAMAGE AND CLAIM HANDLING FEE
A handling fee of R750 is payable by the Hirer for each incident involving vehicle damage or an insurance claim. A single incident involving both damage and an insurance claim attracts one handling fee.
KIBA RENTALS | TERMS AND CONDITIONS OF HIRE 2

11. ACCEPTANCE OF TERMS AND CHARGES
By signing the sign-out form, the Hirer acknowledges and accepts these terms and the charges payable under them, including applicable charges for loss of or damage to the vehicle.
These terms must be supplied to the Hirer before signature. The new replacement obligation in clause 5 must be specifically brought to the Hirer’s attention and expressly accepted before the hire commences.

12. DRIVERS AND LICENCES
Every driver must hold a valid driver’s licence appropriate for the vehicle and carry it while driving.
The Hirer must ensure that all drivers are authorised under the rental agreement and meet the applicable
insurance requirements.



13. RENTAL PERIOD AND LATE RETURNS
Daily rental rates are calculated in consecutive periods of 24 hours, starting at the agreed collection or delivery time. A return after the agreed return time will incur an additional day’s rental charge.

14. TRAFFIC FINES
The Hirer is responsible for traffic fines incurred during the rental period. A handling fee of R450 per fine is
payable in addition to the fine.
The Hirer must provide the details needed to identify the responsible driver.

15. PAYMENT
Approved account holders must pay invoices within 30 days of the invoice date. Interest on overdue amounts
will be charged at the rate agreed in writing, subject to applicable law.
Non-account holders must make payment by EFT before the vehicle is returned.

16. REFUELLING
Fuel costs are charged separately from the rental rate. KIBA Rentals will refuel the vehicle before its return to
the depot and invoice the Hirer for the fuel supplied.

17. VEHICLE TRACKING
All vehicles are fitted with tracking devices. Tracking information is used for vehicle security and to monitor
speed and potentially reckless driving, in accordance with applicable privacy law.

KIBA Rentals offers Standard Insurance with an excess of R6000

This Standard Insurance does not cover the event of loss or damage to the vehicle should the driver of the vehicle be under the influence of alcohol or any other central nervous system stimulants/been driving recklessly and or not obeying the rules of the road. The Standard Insurance does not cover damage to glass / windows / tyres or rims.

In the event of an accident – The Hirer is liable for any towing, storage, release, water and under-carriage damage to vehicle.
Loss of Income: In the event of an accident, theft or write-off, the Hirer shall be liable to KIBA Rentals for loss of rental income, calculated at the daily rental rate specified in the rental agreement, for the period during which the vehicle is unavailable for hire, until repairs are completed and the vehicle is returned to service or, in the case of theft or write-off, until the insurance claim is concluded and settlement is received.

The vehicle will be at the Hirers sole risk from the date and time of delivery or collection by the hirer from the KIBA Rentals Depot of the vehicle until the vehicle is returned to KIBA Rentals depot or collected by a staff member.
You undertake to return the vehicle in the same condition in which it was received. In the event of each sign out KIBA rentals does, pictures of the vehicle are taken.

A handling fee for damages and insurance claims will be liable to the Hirer. This is a fee of R 500.

By the hirer’s signature on the sign out form, the hirer accepts all the charges charged by KIBA Rentals in terms of this agreement, including any charges relating to loss and damage to the vehicle.

Government Legislation requires that whilst driving, the driver/s is/are required to have a valid driver’s license in their possession.

Daily rates are calculated strictly in cycles of 24(twenty four) hours, from time of pick up to time of drop off, late returns would result in being charged an extra day.

Should the hirer disobey traffic regulations which result in a fine, such amounts will be directed to the hirer and the hirer will be charged a fine handling fee in addition to the fine. The Handling Fee for a traffic fine is R250

For account holders – a strictly 30-day term of payment is applicable. Interest will be charged on overdue accounts.
EFT payments for non-account holders must occur before the vehicle is returned.

Refueling costs will be invoiced over and above the initial rental rates. It is company policy to always refuel before the vehicle returns to the depot. This amount the Hirer is liable for.

All vehicles are fitted with a tracking device for security and for speed check and reckless driving observations.

In case of theft of motor vehicle or total write, the hirer is due to pay 15% of the value of the vehicle.